How to Conduct a Successful Remote Board Meeting

13 Ago How to Conduct a Successful Remote Board Meeting

When conducting a remote board meetings, it is essential to establish a proper structure that keeps the discussion focused and on target. It’s easier to keep the discussion on track when participants have an organized agenda. It is also beneficial to send the agenda and any documents that go along with it to attendees through an online board portal that is secure prior to the meeting so that they can take note, add items, and review the agenda before the meeting begins.

Distractions should be minimized to ensure an effective remote board meeting. Participants should be able to attend the call in a peaceful environment, such as a home or office. This will lower the chances that they’ll lose focus and miss the most important issues to be discussed during the meeting.

It’s also a good idea to ask participants to turn off their microphones when http://boardgreenroom.com/who-is-a-data-engineer/ not speaking, to lessen background noise that can distract during the meeting. Additionally, the designated minute-taker must make sure to keep a record of every motion verbatim as well as the person who made the move and who supported the motion. This is vital for keeping a complete record of the meeting which can be used for future reference or for legal purposes down the road.

In addition, it is important to adhere to the time limit you set for each agenda item to avoid the meeting from dragging on unnecessarily. You can facilitate a smooth meeting by encouraging attendees to put ad hoc discussions in a parking spot to ensure they don’t distract from the main discussion.